Many companies dread the expenses incurred by the project management which are often perceived as an expense rather than an investment. This misperception is partly caused by a lack of awareness of the role of project management which is actually risk management through rigorous planning. While the cost of this project management can sometimes seem high, its profitability is quickly demonstrated.
The Project Manager
More than a coordinator, the project manager is a communicator, a leader and a good planner. No one can improvise himself project manager without putting the whole organization at risk. A project manager is a communication specialist, who must convey to his team members the priorities and expectations of the project at the same time as keeping his client informed of the progress of the work and the important points of decision.
Whatever the project, you have to manage the expectations. From financial goals to tight timelines, project management will communicate the state of a situation to stakeholders at all times. It is important to determine the desired amount of information, its accuracy and how oftten it must be communicated. Depending on the complexity of the project and the number of people involved, the amount of work to be done to produce the deliverables can vary significantly. In some cases, the project manager’s work is so extensive that a team is needed, while for others it is a part-time task. There are even projects supervised up to 30 minutes a week!
As a client, it is important to quickly determine with your project manager you’re your expectations are of the team, as well as those of the project manager himself. A deliverable is simply a document or item that must be produced at a specific time (a report, a program, a plan, a finished product). You really must not forget the monitoring reports, and the mechanisms for collecting the important data to produce them. Predicting the deliverables is the key to success.
Identifying the right level of detail in the expected reports contributes to risk management. In fact, too many reports or data that are too complex can cripple a project and help make project management too expensive. But the opposite is also true: not enough information can obviously lead a project adrift. Each project must therefore be subject to a risk analysis, including those of project management. Managing risks is not limited to identifying potential derailments or hotspots, it must quickly determine the means of repair or correction in the event that one of these risks materializes. In risk management, one tries to determine the potential impacts on the time and costs of a project for each of the significant risks.
Project management should not intimidate, but rather reassure. It is your best protection. Just be sure to give your teams the limits and expectations, and you’ll be satisfied.